PowerPoint Basics

Starting PowerPoint:

Go to “Start.”

Go to “Programs.”

Go to “Microsoft Office.”

Go to “Microsoft PowerPoint 2003.”

There are designer templates available, but they are for every slide.

Adding a new slide:

There are four ways to add a new slide:

Click on “New Slide” button on the “Common Tasks” toolbar.

Click on the icon on the toolbar that looks like a slide with a star.

On the menu bar click on “Insert” and pull down to “New Slide.”

Use the keyboard shortcut “CTRL” and “M.”

The “Content Layouts” dialog box will appear.

Saving PowerPoint:

Save often (after each created slide) so you won’t lose too much information in case of a computer failure.

Go to “File.”

Go to “Save as.”

Save on to your space. If you don’t, all will be lost.

Importing a document onto PowerPoint:

This step can enable you to import, let’s say Inspiration 6 onto a PPT slide.

Minimize your PowerPoint document.

Open your document (i.e. Inspiration).

Click on “CTRL “ and “A” to capture all objects (i.e. ovals and pictures).

Right click on the item and scroll down to “Copy.”

Bring your PowerPoint document back.

Go to “Edit” and “Paste.”

To increase size of document grab one of the corner boxes & drag.

Note: Background from the document does not copy onto PowerPoint.

Note: One problem when pasting onto PowerPoint is the text might be too small. Text size can’t be changed on a pasted document so change the text before copying and pasting.

Adding background to your PowerPoint slide:

Go to the Menu toolbar and click on “Format.”

Scroll down to “Background.”

There is a box that says “Background Fill.” The lower part has a pull down arrow. Click on the arrow. You will see boxes of colors. Choose one of those OR click on “More Colors” for more choices. “Fill Effects” is another option to experiment with later.

Moving to a previous slide:

Click the upper double-arrow button in the lower right corner of the PowerPoint window. The previous slide will appear.

To move to the next slide click the lower double-arrow button on the lower right corner of the PowerPoint window.

To see all of your slides at once click on “View” on the menu bar.

Click on “Slide Sorter.”

Note: You can move slides around by clicking and dragging.

Putting images into your PowerPoint:

Your PowerPoint will be minimized and you most likely will be searching for images on the web.

Right click on the image.

Choose “Copy Image.” Note: Remember to cite your image. Note: You should save your image to your space just in case you lose your PowerPoint inadvertently. Saving to your space will reduce the size of the image (in kilobytes).

Maximize your PowerPoint slide.

Click on the slide.

Choose “Edit” from the menu bar.

Scroll down to “Paste.”

You can also go to “Insert” on the menu bar to insert PowerPoint “Clip Art” or images from your file.

Scroll down to “Picture.”

Choose either “Clip Art” or “From File.”

Saving an online image or series of images

__________________________. “______________________________.”

Last, First (name of artist, if available) Description or Title of Image

____________________. Online Image. ____________________.

Date of image (or “No date”) Title of larger Website

___________________________. <http:/_______________________>.

Date of download (dd/mm/yyyy) <electronic address.

Creating a hyperlink:

Note: hyperlink to websites, other documents in your files, other slides, etc.

Highlight what you want to use as a hyperlink (picture, text, etc.)

Go to “Slide Show.”

Scroll down to “Action Settings.”

Click on the white circle next to “Hyperlink to:”

To hyperlink to a Website, scroll down to “URL.”

Type the address of hyperlink (http:// must be typed with the rest of the address—if it is typed incorrectly, the hyperlink will not work)

Click “OK.”

Go back to your PowerPoint and try it out to make sure the hyperlink works (Note: hyperlink won’t work unless the slide show is activated)

The drawing toolbar (at the bottom of computer screen)

Click on the notepad icon with an “A” in the upper left hand corner.

Move your cursor (that now looks like crosshairs) up to the desired place you would like your text box.

Start the text box by clicking and dragging. It will give you your first line (Note: you can change the size of the text box even after typing).

Type where the blinking line appears in the box.

Note: Text boxes can also be moved before, during & after typing in them.

Word Art

Word Art is an “artsy” way to add a title to your slide.

Click on the tilted “A.”

Choose the design that suits your PowerPoint document.

Click “OK.”

Word Art appears in middle of slide. Move by clicking & dragging.

To edit Word Art after completion, simply double click on it.

Note: Word Art can also be copied and pasted onto other documents (Inspiration, Word, Publisher, etc.).

Clip Art

In the drawing toolbar, click on the person in a picture frame.

You can either search by subject or type a subject.

Press “Enter.”

Click on your desired picture.

A gray box will appear next to the picture. Click on the top (1st) icon.

Go back to PowerPoint by closing the Word Art box.

Move picture by clicking and dragging.